IT asset management template
An IT asset management app for workplace teams. Register equipment, check it out to people, inspect returns, and record maintenance or retirement.
What is this asset custody template?
Cabinet keeps a device’s identity, condition, assigned recipient, return date, and lifecycle history in one record. Available equipment can be checked out to an active person. Returns record condition and location; equipment needing attention moves to Maintenance. Service and retirement decisions retain a note, and retired devices remain in the register. The built pilot uses ToolJet Database and fictional records; deployment and download await package and clean-install validation.
- Screens
- 4 connected pages
- Data source
- ToolJet Database
- Language
- English
- Appearance
- Light + dark
Built for IT and workplace coordinators managing a small equipment inventory and employee device handovers.
Asset custody from start to finish.
An IT asset management app for workplace teams. Register equipment, check it out to people, inspect returns, and record maintenance or retirement.
- Overview
See equipment availability and upcoming returns
Review device states, scheduled returns, and registered purchase value before opening the inventory.
- Inventory
Register your own equipment
Add a unique tag and serial with purchase and storage details. Search the register and open a device for its full context.
- Asset workspace
Follow each handover through return
Check out available devices, record a return with condition and location, and make service or retirement decisions with notes.
- People
Maintain the recipient directory
Add people with a unique work email, team, and location. Update details or mark a recipient inactive to exclude them from new checkout choices.
What does the template cover?
An equipment overview with return dates
See registered equipment by category, available devices, checked-out equipment, maintenance, and the next three scheduled returns. Registered purchase value is shown in USD, not depreciated value.
Registration with unique identities
Register equipment with a unique asset tag and serial, category, storage location, purchase date, cost, and condition. New records begin Available.
A complete checkout and return
Assign available equipment to an active recipient with an expected return date and handover note. Return it with inspection notes; custody history stays with the device.
Service, retirement, and people management
Record maintenance, retirement, or restoration decisions. Maintain active and inactive recipients without deleting previous device handovers.
ToolJet Database with sample data
The pilot uses 2 tables with fictional records. No external database is needed to explore the source app.
| Table | Sample data | What it stores |
|---|---|---|
| People | 4 sample people | Recipient name, work email, team, location, and availability. |
| Assets | 8 sample assets | Device identity, purchase details, condition, current holder, return date, and handover or lifecycle history. |
The app does not discover devices, connect to MDM, calculate depreciation, manage software licenses, or send return reminders. Purchase values include all registered assets, including retired equipment. After a detail-page reload, reopen the asset from Inventory. This English desktop pilot reads up to 1,000 rows per table; larger datasets need pagination. Access policies, package export, and clean installation remain unverified.
Make it yours with AI.
This design is a starting point. Describe the look you want, add your logo and brand colors, or ask for new features in a prompt. Use the starter prompt to build your own version in the ToolJet AI builder, or use a suggested prompt to modify an app you already have. Review and test the result.
Suggested prompts describe changes you can request. Additional features and translations still need to be built and tested.
How to use this template.
Add it to your workspace
Choose ToolJet Cloud, or download the application package to import into your self-hosted instance once the template is released.
Start with the included database
Explore the sample records in ToolJet Database, then add your records and configure the workflow for your team.
Make it work your way
Describe your preferred design, branding, and new features in the AI builder. Test your workflow, then share your app with the people who need it.
Template FAQs
What does the IT asset template include?
Cabinet includes registration, checkout, returns, service and retirement decisions, a people directory, and device history across four pages.
What happens when damaged equipment is returned?
A return marked Needs attention moves the asset to Maintenance. Other supported return conditions move it to Available. Inspection notes and the previous handover remain in its history.
Can retired equipment be restored?
Yes. Make an explicit service decision with a reason. Restoring Available status requires a usable condition. Retired records remain in the register.
Is purchase value the current depreciated value?
No. The overview totals recorded purchase cost in USD across registered devices. It does not calculate depreciation or market value.
Can I change the design, branding, or features with AI?
Yes. Use the starter prompt or ask the ToolJet AI builder to adapt Cabinet with your logo, colors, preferred layout, fields, and workflow. Suggested prompts describe extensions to build and test.
Which database and languages are included?
The pilot uses ToolJet Database and fictional sample data. It is in English with light and dark appearances. Other languages and right-to-left layouts need implementation and testing.
Can I deploy or download Cabinet?
Public deployment and download remain disabled until the importable package and clean installation have been validated.
Expense reimbursement
Receive individual expense claims, review receipt references against saved per-expense limits, and record approval or reimbursement.
Security exception management
Track time-limited security exceptions with a risk owner, compensating controls, recorded assessment and remediation evidence.
Employee probation reviews
Coordinate employee probation reviews using role-specific periods, manager feedback, competency scores and documented confirmation or extension decisions.