Fleet maintenance template
Track fleet vehicles, mileage, service thresholds, workshop tasks and maintenance costs in a connected fleet maintenance app.
What is this vehicle maintenance template?
Roadworthy connects fleet records to workshop execution. Each vehicle holds service thresholds and work orders with tasks, costs and history. Availability is derived from saved maintenance state: it is not a safety certification. Completion requires every task finished plus valid mileage and next-service thresholds. The English pilot uses ToolJet Database and fictional sample data; public deploy/download awaits packaging and clean-install validation.
- Screens
- 4 connected pages
- Data source
- ToolJet Database
- Language
- English
- Appearance
- Light + dark
Built for Fleet coordinators responsible for vehicle service, workshop commitments and mileage records.
From service due to workshop completion.
Track fleet vehicles, mileage, service thresholds, workshop tasks and maintenance costs in a connected fleet maintenance app.
- Home
Open service work
Review vehicles by next service date and open an actual workshop work order.
- Vehicles
Add a fleet vehicle
Create a vehicle, driver and depot assignment, odometer and service thresholds.
- Vehicle
Plan a work order
Edit mileage and thresholds, plan service jobs and inspect complete service history.
- Workorder
Finish service tasks
Record labor and parts costs, complete tasks, and advance the service lifecycle.
What does the template cover?
Vehicle register and monotonic mileage
Create vehicles, update driver/depot assignments and retire a vehicle only when its work is closed. Odometer updates cannot decrease.
Date and mileage service thresholds
Compare saved mileage and service dates to identify due maintenance without external telemetry.
Service tasks with labor and parts costs
Create work orders with provider and scheduled date. Add tasks and record completion notes with nonnegative labor and parts costs.
Guarded completion and reopening
Finish every task before completion, record a new mileage reading and next service thresholds, or cancel and reopen with history.
ToolJet Database with sample data
The pilot uses 1 table with fictional records. No external database is needed to explore the source app.
| Table | Sample data | What it stores |
|---|---|---|
| Vehicles | 4 sample vehicles | Driver, depot, odometer, service date and mileage thresholds; includes 3 embedded work orders and 6 tasks. |
Reopening completed work resets task Done states. Saved service thresholds remain until the next completion. No telemetry, live location, route optimization, fuel or external workshop integration. No roadworthiness or safety certification; availability is an operational indicator. Desktop English pilot with a disclosed 1,000-vehicle limit. Public deploy/download pending package and clean-install validation.
Make it yours with AI.
This design is a starting point. Describe the look you want, add your logo and brand colors, or ask for new features in a prompt. Use the starter prompt to build your own version in the ToolJet AI builder, or use a suggested prompt to modify an app you already have. Review and test the result.
Suggested prompts describe changes you can request. Additional features and translations still need to be built and tested.
How to use this template.
Add it to your workspace
Choose ToolJet Cloud, or download the application package to import into your self-hosted instance once the template is released.
Start with the included database
Explore the sample records in ToolJet Database, then add your records and configure the workflow for your team.
Make it work your way
Describe your preferred design, branding, and new features in the AI builder. Test your workflow, then share your app with the people who need it.
Template FAQs
What does the fleet maintenance template include?
Vehicles, odometer readings, service thresholds, work orders, tasks, labor/parts costs and service history across four connected pages.
Can odometer readings decrease?
The app blocks a reading below the saved odometer. Completion also requires next service mileage above the completion reading.
What is required to complete a work order?
Every service task must be Done. Record a completion mileage reading, a higher next-service mileage, a current or future service date and a note.
Does Roadworthy use live vehicle telemetry?
No. Mileage and dates are entered manually. The app does not certify vehicle safety.
Can I customize the app with AI?
Yes. Use a prompt to change the design, branding, fields and workflows. Extensions need implementation and testing.
Can I deploy or download it now?
Public deployment and download remain disabled until an actual package and clean installation are validated.
Expense reimbursement
Receive individual expense claims, review receipt references against saved per-expense limits, and record approval or reimbursement.
Security exception management
Track time-limited security exceptions with a risk owner, compensating controls, recorded assessment and remediation evidence.
Employee probation reviews
Coordinate employee probation reviews using role-specific periods, manager feedback, competency scores and documented confirmation or extension decisions.