Financial close management template
A financial close workspace for reconciliation preparation, revision-aware manual reviews, prerequisite tasks, exceptions and archived close decisions.
What is this period close operations template?
Open an entity close file to prepare reference balances and supporting evidence. Each preparation save creates a new task revision and invalidates the affected task and downstream reviews. A separate review dialog displays the amounts, materiality, supporting reference and readiness causes before a named manual decision. Prerequisite tasks must have current approval. Open exceptions block review and can invalidate previously reviewed work. Close only after period end with all current reviews and no open exceptions; the close decision stores a workpaper and evidence snapshot. Reopening retains the archive and requires fresh task reviews. ToolJet Database stores the records. Names are manual responsibility records, not role-enforced independent approval.
- Screens
- 4 connected pages
- Data source
- ToolJet Database
- Language
- English
- Appearance
- Light + dark themes
Built for Controllers and finance operations teams coordinating manual period-end work across reporting entities.
Which workpapers prevent this entity from closing?
Move from reference balances to preparation, current-revision review and a recorded period close.
- Close control
Prioritize upcoming close deadlines
Prioritize due entity close files and inspect book, support, difference and materiality values in their entity currency.
- Close periods
Open a period checklist
Create a period for an entity with an owner, period end, close due date and scope.
- Period workspace
Prepare, review and close
Prepare workpapers, resolve exceptions, review the current revision and archive a close decision. Reopening requires fresh review.
- Entities
Maintain the entity directory
Add reporting entities with a currency and finance contact; preserve linked period records when contacts change.
What does the template cover?
Entity close readiness and reconciliation queue
Open the next due entity period. Read current-review counts, readiness blockers and a numerical reconciliation queue without consolidating different currencies.
Preparation, prerequisites and current-revision review
Prepare book and support amounts with up to two decimals, materiality, references and notes. Prerequisites and revision-aware reviews make dependencies explicit.
Materiality and linked exception guards
Raise and resolve linked exceptions. A new exception or preparation revision invalidates affected and downstream approvals while retaining prior review evidence.
Period close archives and reassessment
Close after the period has ended and every workpaper has a current review. Archive evidence at close; reopening requires reassessment and preserves prior decisions.
ToolJet Database with sample data
The pilot uses 2 tables with fictional records. No external database is needed to explore the source app.
| Table | Sample data | What it stores |
|---|---|---|
| Entities | 3 sample entities | Fictional organizations with finance contacts and USD, EUR or GBP reporting context. |
| Periods | 9 sample periods | Five preserved original examples plus four richer operating, regional, holding-company and archived control examples. Live QA records are excluded. |
English desktop pilot. Fictional operational checklist data only. No ledger integration, accounting posting, bank feeds, accounting assurance, automated reconciliation or financial advice. Reviewer names record manual review; independent approval and access separation are not enforced. Evidence references are text, not uploaded files. Reads are limited to the first 1,000 rows per table and writes stop at that cap. Deployment and download await package and clean-install validation. Revision guards detect stale concurrent saves within a period; they do not implement enforced preparer/reviewer separation. Historic v1 sign-offs remain visible but do not count as current v2 approvals. Currency labels are context only; no currency conversion or consolidation is performed.
Make it yours with AI.
This design is a starting point. Describe the look you want, add your logo and brand colors, or ask for new features in a prompt. Use the starter prompt to build your own version in the ToolJet AI builder, or use a suggested prompt to modify an app you already have. Review and test the result.
Suggested prompts describe changes you can request. Additional features and translations still need to be built and tested.
How to use this template.
Add it to your workspace
Choose ToolJet Cloud, or download the application package to import into your self-hosted instance once the template is released.
Start with the included database
Explore the sample records in ToolJet Database, then add your records and configure the workflow for your team.
Make it work your way
Describe your preferred design, branding, and new features in the AI builder. Test your workflow, then share your app with the people who need it.
Template FAQs
Does Closebook post to a ledger?
No. It records manually entered reference amounts and operational close evidence. There are no ledger postings, bank feeds, automated reconciliation or accounting-assurance features.
How is a current review different from a status label?
A manual approval is recorded against the task revision. Editing preparation, changing period scope, opening a linked exception or reopening a period invalidates the relevant current reviews while retaining earlier evidence.
What blocks approval?
A task must be Ready with evidence, an amount difference within materiality, no linked open exception and a currently approved prerequisite. The reviewer records a name and rationale in a separate dialog.
Are preparer and reviewer permissions enforced?
No. The app records named responsibilities and review decisions, but does not verify distinct identities or enforce access separation.
What happens when a period closes or reopens?
Close requires an ended period, all current task approvals, no open exceptions and confirmation. It stores a snapshot of task and exception evidence. Reopening keeps the archive and invalidates current sign-offs.
Can AI adapt the design and close process?
Yes. Use a prompt to change branding, layout, language or workpaper fields. Validate new workflow rules; integrations and actual role enforcement need additional implementation.
Expense reimbursement
Receive individual expense claims, review receipt references against saved per-expense limits, and record approval or reimbursement.
Security exception management
Track time-limited security exceptions with a risk owner, compensating controls, recorded assessment and remediation evidence.
Employee probation reviews
Coordinate employee probation reviews using role-specific periods, manager feedback, competency scores and documented confirmation or extension decisions.